Weddings - Service Agreement

Terms and Conditions: Bee Together Celebrant Services

This agreement outlines the terms and conditions for services provided by Gabrielle Quigley, authorised Marriage Celebrant (The Celebrant), to the Clients.

Celebrant's Services

1. Provision of Services
   The Celebrant will provide marriage celebrant services in accordance with the Marriage Act (1961), including completing and lodging all legal documentations (Notice of Intended Marriage (NOIM), Declaration of No Legal Impediment, Official Wedding Certificate) with the Registry of Births, Deaths and Marriages within 2 days of the ceremony.
2. Attendance and Performance
   The Celebrant will attend and conduct the marriage ceremony at the agreed time, date, and location. If unable to attend, the Celebrant will inform the Parties promptly and, where possible, arrange a replacement celebrant and transfer any necessary documents and fees to them.
3. Ceremony Script
   The Celebrant will provide a draft of the ceremony script at least one month before the ceremony, excluding any content agreed to remain private. After the ceremony, the Celebrant will send the final script and the Parties' vows within two weeks.
4. Referral for Relationship Services
   If requested, the Celebrant will provide information on local relationship services.

Fees and Payment

1. Booking Fee
   A non-refundable booking fee is due upon booking to secure the date, cover preparation, and ensure legal compliance.
2. Final Payment
   The remaining balance is due 30 days before the wedding. Payment may be made via bank transfer or another method agreed upon in writing with the Celebrant. Full payment is required for ceremonies booked within 5 weeks of the ceremony date.
3. Cancellations and Refunds
• The booking fee is non-refundable.
• If the ceremony is cancelled by the Client with 30 days or more before the wedding, the balance (if paid) will be 50%refunded.
• If the Celebrant is unable to officiate due to illness or injury, a list of available Celebrants is provided to the Client for them to select. The Script and legal paperwork is handed over to the replacement Celebrant by the booked Celebrant and a fee is negotiated between the two Celebrants. 
4. Rescheduling Due to No-Show or Substance Influence. 
   If both parties do not arrive within 20 minutes of the agreed time or are under the influence of drugs or alcohol, the Celebrant may charge an additional $250 to reschedule. Similarly, any major rewrite of the script requested within two weeks of the wedding will incur a $250 fee.
5. Travel
   The first 50 kms from Wollongong are built into the fees. Additional fees are charged after the first 50 kms at $1.10/km + pro rated time depending on location of the ceremony (from $20).

Documentation and Legal Compliance

1. Required Documentation
   Parties must provide all required documents at least 7 days before the ceremony. Failure to do so will result in the Celebrant not attending and fees not being refunded. All information provided must be accurate, as false declarations are punishable by law.
2. Personalised Ceremony Requirements
   For the Premium ceremony, the couple must complete the two questionnaires provided by the Celebrant at least 2 months before the ceremony.

Timing and Venue

1. Notification of Changes
   Any changes to the time, date, or venue must be communicated to the Celebrant immediately. If the Celebrant cannot accommodate the change, the booking fee will be retained.
2. Inclement Weather
   For outdoor ceremonies, the Celebrant should be informed of any change to an alternate indoor venue due to weather conditions, by a mutually agreed-upon time.
3. Arrival and Departure
   The Celebrant will arrive up to 1 hour before the ceremony (premium package) and remain up to 20 minutes after its conclusion. I arrive 20-30 minutes for the smaller packages.  Any unforeseen delays will be communicated promptly.

Cancellation Policy

1. Notice Requirements
   Cancellations must be made in writing at least 30 days before the ceremony date. The booking fee is non-refundable. 
2. Delayed Ceremony
   If the ceremony is delayed by more than 20 minutes (both Parties have not arrived) or cannot proceed for reasons outside the Celebrant’s control, the Celebrant may leave the premises. A rescheduling fee of $250 will apply to rebook.
3. Additional Expenses
   Any extra costs incurred by the Celebrant (e.g. parking fees due to delay) are payable by the Parties.

Ceremony Conditions

1. Intoxication or Medication
   Parties must not arrive at the ceremony under the influence of alcohol or drugs, as the Celebrant is legally required to decline services if inebriation is observed. The Celebrant should be informed in advance if any medication could impact demeanour.
2. Witness Requirements
   Two official witnesses (18 or older) must be present and sober. Substitute witnesses will be required if the Celebrant deems any witness unsuitable.
3. Use of PA System
   The Celebrant’s PA system may be used if weather conditions permit. The Celebrant will test the system prior to the ceremony, though technical issues are rare and beyond the Celebrant’s responsibility.

Image Use and Privacy

1. Use of Images
   The Clients agree to allow the Celebrant to use photos for marketing purposes on her social media and website unless otherwise specified.
2. Privacy and Confidentiality
   All personal information is protected under the Privacy Act (1988), and the Celebrant will take necessary steps to ensure confidentiality.

Contact Information

1. Contact Details
   For any questions, please reach out to me, Gabrielle Quigley, at hello@beetogether.com.au or 0402 403 335.

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